Careers

Job Objective

In-charge of the Company’s operations and administrative management system requirements.

Tasked to develop, recommend and implement operations and administrative management system relating to logistics and traffic, transport, and administrative services to support the Company’s operations and projects, based on applicable company policies and out-of-procedure precedents.

Duties and Responsibilities

Logistics and Traffic

1. Implement total logistical support to the Company including its projects in compliance to company policies and procedures and other governmental laws and issuances, and standards.
2. Identify and develop logistics and traffic program that are most economical and with fastest route in the transshipment of all incoming and outgoing supplies, materials and equipment as required by the Company in accordance with the standards and requirements of statutory and regulatory agencies.
3. Monitor, initiate and ensure the timely application or renewal of permits and licensing requirements of the Company, particularly, the import and export permit, TEC application, customs accreditation, among others.
4. Negotiate with brokers/forwarders, contractors or suppliers to secure rates and terms that are advantageous to the Company. Ensure the appropriate and timely conduct of the required activities/services.
5. Identify and initiate the procurement of necessary materials and services for the effective and efficient implementation of logistical requirements of the Company and its projects.
6. Review logistics and transportation related contracts with external entities for recommendation and approval of Management.
7. Review and monitor actions taken for concerns/issues escalated involving logistics and transportation services/activities.

Drilling Logistics and Materials Control

1. Direct all logistics policies, procedures, and activities to maximize the efficiency, reliability, timeliness and cost effectiveness of the organization’s goals/plans. Activities may include materials planning and control, procurement, inventory management, storage, warehousing, logistics, transport and distribution/delivery.
2. Inspect and investigate project location/s to determine the actual field conditions in relation to provision and management of logistical requirements of the Company's drilling operations.
3. Manage supply support to field personnel and ensure accurate and proper property accountability documents.
4. Receive, verify, and record inventories of equipment, including vehicles, spare parts, hazardous materials, and all drilling materials within the project site and warehouse/s, regulate proper handling and storage of materials with special management requirement, and ensure compliance with the standards and requirements of statutory and regulatory agencies.
5. Supervise, allocate and monitor adequacy of contractual field personnel for the effective performance of their duties and responsibilities.
6. Plan, initiate procurement, monitor and control the issuance of supplies and materials, e.g., official forms, office supplies, spare parts and other commonly used items for the Company’s consumption to ensure timely replenishment of supplies.
7. Coordinate and monitor the shipment/delivery of cargo/materials from suppliers and ensure the readiness of all required documentations so that the goods are delivered at site on time.
8. Coordinate with third-party contractors on the proper documentation and other requirements needed prior and during the transshipment of any material/equipment originating from location (as identified by contractors) going to PNOC EC project site in order to avoid disputes (i.e., lacking documents, mis-declaration, demurrage etc.) on the requirements that may result to project delay and incur additional cost to the Company.
9. Inspect, plan, devise, recommend and monitor the journey management program for road transport journeys, in coordination and compliance to HSSE standards and requirements related to the implementation of company’s drilling projects.
10. Inspect, plan, devise, recommend and monitor the transport and proper storage/handling of explosives and other dangerous materials to be used in the drilling projects such as but not limited to accurate dispatching and assignment of vehicles for the convoy of transportation support, in coordination with HSSE Department, local government units and Philippine National Police.

Administrative and Transport Services

1. Plan, direct, and administer the overall transportation requirements of the Company including vehicle acquisitions and vehicle rentals. Coordinate with appropriate government agencies and prepare the required documentations in compliance to request for approval for the procurement of vehicles.
2. Supervise and oversee the conduct of company drivers (regular and contractual) in their day-to-day activities and schedules. Facilitate the dispatching of service vehicles for employees' official trips and shuttle service.
3. Implement the timely registration of all company-owned and managers’ car loan vehicles to Land Transportation Office (LTO) and ensure that their corresponding insurance coverage are in place.
4. Monitor and ensure the timely implementation of regular preventive maintenance services (PMS) of all company vehicles to ensure that they are in good working condition, and maintain records of basic parts (i.e., tires, batteries) to warrant the vehicle's road worthiness.
5. Conduct regular inspection/checking or initial diagnosis and recommend/facilitate emergency repair work of company vehicles, as necessary.
6. Initiate the sourcing for the provision of fuel supply and RFID (toll fees) of all service vehicles and monitor its utilization.
7. Manages the in-country and international travel requirements of employees and facilitate the processing/application and issuance of plane tickets, visa, hotel booking, vehicle rental, among others, in accordance with the established specifications, budget guidelines, and Company policies.
8. Establish specific guidelines and procedures for the effective implementation and monitoring of transmission/routing (delivery and pick-up) of official documents/mails within the building office premises and with external entities.
9. Ensure that maintenance of visitor logs and security measures are in accordance to records management and quality standards of the Company.
10. Schedules and coordinates all office administration projects/requirements with proponents.
11. Document, attend to and resolve employees’ issues or requests in accordance with established procedures, and re-direct queries, if required, to appropriate personnel or authority.
12. Process work order requests by attending to its requirements such as but not limited to reviewing the requests details (specifications, budget, approval limits), soliciting quotations, evaluating offers, and recommending approval/endorsement to Unit Supervisor. Coordinate with the supplier/contractor for the implementation of the request and timely delivery of goods/services. Ensure that the work is completed and done as specified/required.
13. Manage the day-to-day operations of office services to ensure the Company’s administrative needs are met. Activities include administrative assistance, issuance/maintenance of office supplies, photocopying services, newspapers subscription, cable/telephone services, courier/shipment services, mail/messengerial services, records management, vehicle fleet management, among others.
14. Respond to, or re-direct, routine inquiries from external or internal parties by giving accurate information.
15. Communicate or act as a liaison with external suppliers (i.e., newspaper subscription, cable subscriptions, courier services, photocopying services, office and other materials suppliers, among others) for the company requirements and services/repairs and other inquiries or resolutions of issues.

Risk Management

1. Anticipate and identify problems relating to administrative, logistics, materials control, and transportation services activities, e.g., delay in the delivery of materials, delay in the release of clearances, sudden breakdown of equipment, among others.
2. Analyze and recommend solutions or contingency plan to immediate Supervisor to develop and determine plan of actions.
3. Develop mitigating measures for each identified potential problems and monitor its implementation and effectiveness.

Cross-Functional Performance

1. Provide guidance and technical assistance related to the expertise and proficiency of ALTA, e.g., incoterms rules and trade terms, international logistics standards, identification of the appropriate and economical mode of shipment, tariff codes, customs clearances, among others, to other departments and projects to meet their programs/goals and to keep project cost low.
2. Coordinate and maintain good communication/relationship with government, private or diplomatic offices on matters requiring logistics and traffic support to make sure the efficient delivery of required goods, materials, and services.
3. Coordinate with project head/s to identify, assess and provide the equipment and manpower requirements for movement or transfer between projects and development areas.
4. Coordinate with various departments for the strategies in expediting the procurement of vital equipment and spare parts, adequate supply of protective equipment and tools and emergency equipment, application of permits and licenses, budget and payments concerns.
5. Applies subject matter knowledge in the area of internal support (non-technical) to meet or resolve the specific needs or issues encountered or referred.
6. Active participation in the disaster preparedness drills, evacuations and emergency response as member of the Emergency Response Team.
7. Provide assistance in operational requirements of other units as requested.
8. Participate in cross functional meeting and act as a member of Technical Working Group for logistics and traffic matters, as necessary.

Business Transactions

1. Monitor and evaluate the performance of contractual obligations as specified in the contracts and conducts performance appraisal of contractors.
2. Prepare/process payment documents pertaining to logistics, transportation services and all other administrative-related transactions in the Unit. Ensure the completeness of documents required and that charges are accurate and within the appropriated budget.
3. Prepare routine inter-office as well as outgoing correspondences related to administrative, logistics, and transport services for the endorsement/approval of the Supervisor.
4. Continuously update and coordinate with third-party contractors that provides operations-related services to the Company to plan and attain project goals and avoid/mitigate business interruptions that may cause delay or additional cost to the Company.

Reporting

1. Prepare reports related to administrative, logistics, and transport services such as Waste Material Report and Perpetual Equipment Record, Weekly Update on Service Vehicles Status, PMS schedule, Materials Inventory, among others, and submit to Unit’s Supervisor for review and proper reporting to concerned entities such as government agencies like Commission on Audit (COA) and Department of Budget and Management (DBM).
2. Prepare and submit regular accomplishment and/or monitoring reports to management.
3. Prepare and submit the Unit’s quality objectives monitoring report in compliance to ISO certification.

Continuous Improvement

1. Continually seek out ways to upgrade/improve the working procedures in different aspect of office operations and take steps to implement the improvements.
2. Keep abreast of industry-related developments and best practices by continuing to network with counterparts in the industry and recommend possible adaptations applicable for the Unit and the Company.
3. Attend trainings/seminars/workshops/forums to enhance knowledge and expertise on the jobs at hand.
4. Develop and recommend updates and revisions on existing policy/procedures appropriate for the unit and the Company based.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: College graduate of any four or five-year course, preferably with engineering background

Experience: At least two (2) years related experience

Special Skills:

Knowledge of the principles of supervision, organization, and administration; Basic knowledge of accounting procedures, budget preparations, and modern management record keeping techniques; Ability to perform technical research, provide independent analysis, and to interpret guidelines and regulations; Strong analytical, problem solving and multi-tasking skills; Planning skills and the ability to anticipate and troubleshoot problems; High tolerance to frequent travel and assignment to remote areas; Ability to withstand exposures to hazards when conducting inspections; Ability to work with strict adherence to policies, safety and other regulations and standards; Excellent customer service skills; Excellent interpersonal skills in dealing with people; Good oral and written communication skills; Computer literate

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 9 (PhP33,719.00).

Job Objective

To execute clerical and administrative duties in support of the operations of the Section.

Duties and Responsibilities

Procurement Management

1. Check the completeness of Work Order Requisitions (WORs)/Purchase Requisitions (PRs) prior forwarding it to Section Supervisor for assignment of Buyer.
2. Send bid invitations, Purchase Orders (POs), correspondences, among others to suppliers and contractors.
3. Monitor and follow up deliveries.
4. Assist the proponent in receiving and checking of materials and supplies delivered by suppliers/contractors.

Administrative Support

1. Support and coordinate the Section’s personnel with their daily functions.
2. Review and ensure that the documents are complete with the necessary requirements prior to submission to the Section.
3. Monitor and manage schedule of Section by keeping calendar of appointments and activities.
4. Consolidate reports for review of the Section Head.

File Management Support

1. Create and maintain Section’s database of external contacts.
2. Maintain a systematic filing system of all documents in accordance with Company policy on records management and secure confidential and proprietary documents.
3. Update and file all incoming and outgoing documents.

Communication Management

1. Coordinate with and respond to internal and external queries.
2. Handle and relay correspondences and communication of the Section to the responsible personnel for action.
3. Receive, record and monitor all incoming and outgoing documents of the Section.

Inventory Management

1. Maintain optimum operating condition and manage inventory of company assets.
2. Control and monitor the usage of office supplies within the Section.

Others

1. Participate in cross-functional meetings, as required.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: BS Course, preferably with an Engineering background

Experience: At least two (2) years’ work experience

Special Skills:

Willing to travel when necessary; Strict adherence to regulations and policies; Aboveaverage analytical skills; Computer literate; Organized and Systematic; Excellent communication and interpersonal skills; Strong negotiations skills

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 5 (PhP17,280.00).

Job Objective

In-charge of the provision of technical and administrative functions in order to ensure that HSSE management system processes and controls are observed and implemented on the project and field operations and for the continuous improvement of the Company’s safety culture and performance.

Act as resource person for colleagues and ad hoc teams in resolving problems using existing solutions involving in safety plans, programs and related activities to ensure that employees, partners, contractors, suppliers and customers observe and comply with the Company’s policies, procedures, guidelines and standards related to Safety Management in the workplace in order to minimize, if not eliminate, the cause of accident, injury or illness, loss or damage to property or the environment.

Duties and Responsibilities

Safety Planning and Strategies

1. Develop the HSSE case (as required) or operation-specific HSSE plan for safety-critical coal (exploration, drilling and commercial phases) operations.
2. Formulate the bridging document with third party contractor to ensure delivery of HSSE performance required by Company policy.
3. Develop the emergency readiness and response plans and procedures (for fire, earthquake, flood and other safety or security threats), including the operational and communication plans, decision-making authorities, and the required resources.
4. Prepare the annual work program and budget to support HSSE requirements of coal units (upstream and downstream) operations, the Head Office and other business units.
5. Establish and update HSSE key performance indicators (KPI) essential for performance evaluation of Company staff and contractors.
6. Develop HSSE programs and activities required in the HSSE MS, or in compliance with the Occupational Safety and Health Standards of the Department of Labor and Employment (DOLE) or the Department of Energy (DOE), and track their accomplishment.
7. Formulate and recommend programs, activities, and training to improve work conditions, procedures and processes and to increase HSSE performance of operating and business units.
8. In each project or business unit where the Company operates, organize the HSSE Committee, which shall meet monthly to discuss and address HSSE issues and concerns in the business operation.

HSSE Risk Control and Management

1. Facilitate and lead the coordination with project proponents to formulate and update task/job risk assessments to manage the hazards of safety critical activities within the development chain (exploration up to commercial operations) of the coal, and other business units.
2. Evaluate workplace environment, equipment, processes, emergency preparedness and response procedures and safety practices in order to determine hazards and associated risks that may cause injury, damage to Company assets and reputation, and recommend appropriate mitigating measures and policies.
3. Recommend procedures, processes and product safety features that will reduce employees' exposure to chemical, physical, and biological work hazards.
4. Compile, analyze, and evaluate statistical and actual data related to occupational accidents or incidents, and update the HSSE Risk Register periodically, or as the need arises.

Implementation

1. Plan, organize and deliver technical advice to trainings, safety-awareness campaigns, and behaviorbased safety (BBS) programs to support continuous improvement of the Company’s safety culture.
2. Organize the conduct of HSSE competence assessment and assurance of staff and contractors with critical roles in coal operations.
3. Provide technical and administrative support in the implementation of the Company’s safety standards, guidelines and procedures for coal operations and for and other project operations.
4. Lead in the introduction and enforcement of HSSE best practices and standards to reduce HSSE risks of operational activities to As Low As Reasonably Practicable (ALARP).
5. Organize periodic inspection and audits of field operating and business units to monitor compliance to Company safety and environmental policies, standards, guidelines and procedures, emergency readiness and to assess safety performance; report findings to the Supervisor.
6. Lead in the delivery of safety inductions/orientations required for all Company staff or personnel, partners, contractors, suppliers and customers in order to promote safety culture in the workplace, especially those involved in short or long campaigns within the coal development chain and operations.
7. Identify and evaluate recent technology on safety devices or equipment and PPE’s suitable for the Company’s business operation and for emergency readiness and response capability.
8. Maintain to optimum operating condition and manage inventory of company-owned safety monitoring devices/equipment and PPE’s.
9. Provide technical and administrative support to the Supervisor in the implementation of the Company’s safety standards, guidelines and procedures for Head Office and field and business unit operations.

Reporting

1. Assist the Supervisor in the preparation and submission of periodic reports on the Company’s HSSE performance to management, regulatory agencies and other stakeholders.
2. Organize and summarize reports on HSSE performance (safety data, incident/accident statistics, inspection/audit findings) of field and operating units and evaluate effectiveness of safety management programs and activities.
3. Establish a system for reporting on or informing employees, contractors, suppliers or other customers of any unsafe act or unsafe condition that may result to injury, fatality, or destruction of property.

Review and Oversight

1. Lead in the assessment and evaluation of safety performance of the Company’s project or business operations including the individual performance of personnel with safety critical functions.
2. Facilitate the review of project or business operations’ HSSE programs and activities required in the HSSE MS, or in compliance with the Occupational Safety and Health Standards of the Department of Labor and Employment (DOLE) or the Department of Energy (DOE), and track their accomplishment.
3. Facilitate and lead the coordination with field-based personnel for the preparation of end-of-project HSSE report (exploration to commissioning) and initiate roll out of HSSE learnings and experiences, as necessary.
4. Provide technical guidance and recommendations to focal staff of operating and business units on work program and budget preparation and on the pre-selection of contractors for operational HSSE requirements.

Cross-Functional Performance

1. Coordinate with focal staff of concerned business and operating units for the safety evaluation of property, plant and equipment (PP&E) required for their operation.
2. Provide technical advice and assistance to field operating units in the formulation of safety management programs and in the conduct of safety trainings and seminars on subjects that should include relevant HSSE laws and regulations, hazard identification and risk evaluation, and on the use of PPE and other safety equipment.
3. Review with project team or operating units all plans and/or equipment specifications to determine whether safety requirements of the company’s HSSE management system are complied with.
4. Advise and assist field units and projects in the application and renewal of pertinent permits and clearances.
5. Provide HSSE assistance during social development activities of the Company.
6. Inform and coordinate with management, employees, contractors, HSSE committees, the Emergency Response Team (ERT) and Fire Marshals (FM) any update or revision on the Company’s emergency preparedness and response plans.

Monitoring and Continuous Improvement

1. Facilitate and lead the coordination to investigate all accidents and incidents (lost-time, non-lost time, or near- misses), and recommend mitigating and corrective measures to prevent their recurrence. Prepare a formal report on the accident/incident and the Learning-from-Incident (LFI) presentation, if necessary.
2. Conduct assessment and perform periodic monitoring and evaluation of HSSE performance to determine the applicability, suitability and relevance of standards, guidelines and procedures to operational requirements. Conduct consultation with field/project officers and staff and if warranted, recommend appropriate revisions and the update of company policies, standards, guidelines and procedures.
3. Lead in the analysis in the the trends of incidents or safety observation cards to propose strategies for the improvement of the HSSE management system and behavioral safety initiatives.
4. Evaluate the workplace environment, equipment, processes, procedures and practices in order to determine hazards and associated risks that may cause injury, damage to Company assets and reputation, and recommend appropriate mitigating measures and policies.
5. Employ tools for the identification of hazards and risks in the operation and in the workplace, and for hazard and effect management.
6. Keep abreast with relevant HSSE legislations and regulations (existing and proposed), local and international standards on modern safety management that can be applicable to the Company’s operations.

Business Transaction

1. Coordinate and facilitate training for employees, partners, contractors, suppliers and customers that are provided by other private or government agencies (i.e., Bureau of Fire Protection, Philippine Red Cross, Department of Labor Employment, and Philippine National Police).
2. Maintain liaison with external organizations such as fire departments, mutual aid societies, and rescue teams, so that emergency response can be facilitated whenever required.

Perform other necessary and related tasks for the achievement of the unit’s and organization’s goal.

Qualification Guidelines

Education: Bachelor’s Degree in Engineering, (preferably in Mining, Civil, Electrical, Mechanical or Chemical Engineering), or any engineering course, with corresponding professional license

Experience: At least three (3) years of relevant experience, preferably in the Oil and Gas industry

Training and Special Skills:

With accreditation or certification as a Safety Practitioner from local or international Safety Organization (e.g. DOE, DOLE, IOSH, NEBOSH); with basic competence in planning and organizing of Emergency Response Team (ERT), First Aid (FA) and Basic Life Support (BLS) trainings or awareness programs, organizing and formulating HSSE programs, risk management, and other related activities; good interpersonal skills; knowledgeable in health, safety, security, and environmental legislation & regulations; proficient in both oral and written communications

This is a plantilla position based in Bonifacio Global City, Taguig City under Job Grade 10 (PhP39,456.00).

Pay: Php18,333.00 per month

Employment Type: Project-based

Work Location: Malangas, Zamboanga Sibugay

Education: Bachelor's degree

Experience: No minimum experience required but will be required to undergo on-the-job training

Special Skills:

Possess good communication skills and the ability to manage multiple tasks efficiently and with strong organizational skills, detail oriented, and the ability to handle multiple priorities. Must be computer literate.

Must have thorough understanding of environmental performance management and associated activities and possesses a strong audit-related expertise, including understanding of compliance requirements, monitoring guidelines, and standards e.g. ISO 14001.

Duties and Responsibilities:

1. Conduct periodic inspections within the confines of the COC 41 concession area to determine potential loss of containment occurrences, siltation, degradation of environmental structures, etc., to pro-actively recommend appropriate measures to avert potential impacts to the environment.
2. Confer with concerned staff on all findings to ensure that proponents are made aware of some environmental lapses going on in their areas of influence and ensure commitments for the timely restoration and/or implementation of agreed recommendations.
3. Serve as the Pollution Control Officer (PCO) for COC 41 in compliance with DAO 2014-02, ensuring proper monitoring, reporting, and implementation of pollution control measures.
4. Assist his superiors in coordinating with stakeholders and/or host communities particularly for the conduct of lECs aimed at enhancing their awareness on the various compliance activities being undertaken by the company in relation to the ECC conditions to mitigate impacts of COG-Malangas operations.
5. In case of environmental incidents/accidents, assist superiors in the preparation of the initial pro-forma incident/accident reports for the information and reference of his immediate superiors.
6. Assist his superiors during the conduct of incident/accident investigations, root cause analysis and in the promulgation of mitigation measures/recommendations to prevent the recurrence of the same or similar incidents/accidents in the future.
7. Maintain records of minutes of quarterly MMT meetings including records of expenditures incurred during the said occasions for future reference.
8. Assist superiors in the preparation of milestone and periodic reports for the environmental unit and/or as may be deemed necessary.
9. Assist superiors during the preparation of notification letters to MMT members for meetings, orientations, training, actual monitoring, reporting activities, and other related events, and in taking of minutes during deliberations.
10. Perform other related duties that may be assigned by immediate superior from time to time.

You may also send you resume via email to hr@pnoc-ec.com.ph.